The College has 2 Equals Money business cards:
‘Petty Cash-Finance Team’ (PSF code: EQU002CVA) – for small transactions where our usual payment system is not practical
‘Trips’ (PSF code: EQU003CVA) – for purchases when on a trip i.e. food, parking etc
Before taking a Petty Cash card you must;
· Book out a card via the Room Booking system at least a week prior to requiring the card where possible
· Read, understand and agree to the Docusign Terms and Conditions form
· Raise a Purchase Order on PSF under the correct supplier codes as above – this must be authorised by the budget holder before you can collect a card
When taking a Petty Cash card, fill in the Sign In/Out Sheet, completing the following boxes;
· Name
· Date and time taken
· Reason
· PO Number
· Signature
The cards are contactless, but you will also have the PIN number. The card must be kept securely on your person when borrowing the card.
On returning the card, complete the Sign In/Out Sheet and ensure the receipts are given to Finance. You don’t need to GRN the Purchase Order you raised, Finance will manage this.
You will be responsible of reimbursing any unreceipted purchases back to the College.
Any queries, please email financehelpdesk [@] clystvale.org
